Office Manager

A leading energy organisation seeks an Office Manager in Taiwan to oversee office administration, HR coordination, travel, and events, ensuring smooth operations and a collaborative workplace.

Key responsibilities:

As an Office Manager, you will oversee office administration, HR coordination, travel, events, and stakeholder support to ensure smooth operations and a positive workplace experience.

• Coordinate meetings, schedules, project trackers, action items, documents, and follow-ups with internal and external stakeholders to support timely project execution
• Maintain accurate records, correspondence, supplier information, and documentation while supporting information flow, purchasing activities, invoice reconciliation, and routine status updates
• Serve as the local HR contact, supporting employee queries, onboarding, HRIS navigation, benefits guidance, confidential records, and compliance with local labour requirements
• Support employee engagement through team activities, recognition initiatives, wellness programmes, and bilingual communication and document translation when required
• Manage domestic and international travel for employees, executives, and visitors, including flights, accommodation, transportation, visas, dining, and detailed itineraries
• Organise supplier meetings, factory visits, executive visits, technical reviews, dinners, workshops, and other events while coordinating office facilities, workspaces, supplies, service providers, and visitor needs

Candidate profile:

• 4+ years’ relevant experience in operations coordination or executive assistance within hospitality services or corporate environments
• Experience supporting HR administration, including employee onboarding and sensitive employee matters with reliability and discretion
• Proven ability to coordinate complex schedules, travel arrangements, meetings, and events across multiple locations for executives, visitors, and stakeholders
• Strong organisational skills, meticulous attention to detail, and ability to follow through on commitments while remaining calm and resourceful under pressure
• Fluency in both Mandarin Chinese and English is required, with strong communication and interpersonal skills for effective collaboration
• Proficient in calendars, email, spreadsheets, presentations, and travel-booking tools, with strong meeting-note and documentation skills, sound judgment, accountability, and flexibility for occasional support outside standard hours

About this company:

This energy organisation supports business growth through reliable operations, strong regional collaboration, and a focus on continuous improvement. It offers an inclusive and supportive environment with professional development opportunities, flexible working arrangements, and a strong commitment to employee wellbeing and long-term growth.

Keywords: Office Management, HR Coordination, Travel Coordination, Event Management, Operations Support

What’s next:

Make an impact at the heart of the business by driving smoother operations and stronger collaboration. Apply now!