Executive Assistant and Office Manager

This is a unique opportunity for a highly skilled Executive Assistant and Office Manager to serve as the operational right hand to a globally renowned CEO, based in Taipei.

It is designed for someone who thrives in a fast-evolving, AI-driven environment and can seamlessly operate across English, Japanese, and Traditional Chinese.

Key responsibilities:

As Executive Assistant / Office Manager, you will support the CEO’s daily operations while ensuring smooth office administration across the Asia-Pacific region.

• Manage the CEO’s complex calendar across multiple time zones, including Tokyo, Taipei, Singapore, Dubai, London, and New York
• Coordinate international travel, meetings, and events across key global markets
• Oversee Taipei office operations, including vendors, facilities, compliance, and government registrations
• Serve as the primary contact for Taipei-based stakeholders engaging with the CEO’s office
• Research AI industry trends, technology policies, market developments, and investor activity
• Liaise with government agencies, legal counsel, and accountants to support regulatory compliance
• Draft and manage executive communications in English, Japanese, and Traditional Chinese

Candidate profile:

To excel in this role, you bring a wealth of experience supporting senior executives.

• 5+ years’ experience supporting senior executives in Executive Assistant, Chief of Staff, Office Manager, or similar roles
• Strong written communication skills in English, Japanese, and Traditional Chinese
• Familiarity with Japanese business culture, Taiwan administrative processes, or cross-regional coordination within APAC
• Hands-on experience using AI productivity tools such as ChatGPT, Gemini, Claude, or Grok
• High level of professionalism, discretion, and sound judgement when handling confidential matters
• Experience supporting founders, startups, or international leadership teams is a plus

About the company:

An AI-first technology company building smart digital solutions and enterprise platforms to drive innovation and scalable growth across global markets.

Keywords: secretarial, calendar management, travel coordination, office management, CEO support

What’s next:

Ready to join a fast-growing, AI-first organisation with global exposure and a collaborative culture? Apply now with your updated CV/Resume and a brief cover letter (max one page).

Early applications are encouraged as candidates are reviewed on a rolling basis.