Executive Secretary

This organisation is looking for a highly organised and professional Executive Secretary to provide dedicated support to the General Manager while assisting with select HR-related functions. The role offers valuable exposure to senior leadership and business operations.

Key responsibilities:

As an Executive Secretary, you will play a pivotal role in ensuring smooth business operations by providing high-level administrative support while contributing to HR coordination efforts.

• Provide comprehensive executive support to the GM, including calendar management, travel arrangements, and expense coordination
• Prepare business presentations, reports, and meeting materials; track follow-ups and key action items
• Act as a key liaison between the GM and internal/external stakeholders, ensuring effective communication
• Consolidate and analyse data for reporting, maintaining high accuracy and clarity
• Support internal communications and employee engagement initiatives on behalf of the GM
• Maintain strict confidentiality and exercise sound judgment in all business matters
• Coordinate recruitment processes, including interview scheduling, candidate experience support, and onboarding ensuring smooth integration
• Manage monthly labor and health insurance applications with relevant authorities
• Organise employee engagement activities and internal events; collaborate with the Welfare Committee to address employee needs

Candidate profile:

To excel in this role, you should bring proven experience supporting senior executives in complex organisations, along with strong organisational and interpersonal skills.

• Bachelor’s degree or above, with at least 5 years’ experience in executive assistant, secretary, or office management roles within dynamic environments
• Exposure to HR processes such as recruitment scheduling or onboarding is beneficial
• Exceptional organisational skills with the ability to with data, reports, and administrative processes
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) for producing high-quality documents efficiently
• Strong interpersonal and communication skills with fluency in Mandarin and English for effective communication in an international business context

About the company:

The company is a well-established multinational organisation within the FMCG and healthcare sector, dedicated to protecting and improving people’s health and well-being. It stands out through its strong research capabilities, long-standing industry presence, and commitment to innovation. With a focus on quality and patient outcomes, it combines scientific expertise with a customer-centric approach to deliver reliable solutions across diverse markets.

Keywords: executive support, administration, coordination, scheduling, reporting, confidentiality, recruitment, onboarding

What's next:

If you're ready to advance your career by supporting senior leadership in a vibrant multinational setting, apply now!